PalmTrace

What is RSPO PalmTrace?

RSPO PalmTrace is the RSPO’s traceability system for certified oil palm products. From the mill to the refineries, certified members of RSPO register their physical sales and processing activities of palm oil, palm kernel and its (double) fractions under the supply chain models Identity Preserved, Segregated and Mass Balance. RSPO PalmTrace also offers a marketplace and the possibility to register off market deals (Book and Claim) for RSPO Credits. The usage of RSPO PalmTrace is part of the RSPO certification program.

RSPO PalmTrace is developed and managed by UTZ, based on the RSPO’s business rules and in close cooperation with the RSPO Secretariat and the Trade & Traceability Standing Committee. UTZ is a program and label for sustainable coffee, cocoa, tea and hazelnut, and a partner sustainability standard to the RSPO.

Click here to learn more about RSPO Credits.

MARKET INFORMATION

How do members use RSPO PalmTrace?

Registration

All members who want to get certified, and buyers of RSPO Credits need to register in RSPO PalmTrace. Registration needs to be done using the name of the parent company that is an RSPO member or its subsidiaries.

Traders and distributors also need to register in RSPO PalmTrace before applying for a license.

Members who want to trade RSPO Credits under the Book and Claim supply chain model, additionally need to fill in the set-up form for credit sellers or buyers.

License

For members who are certified, after the successful audit, the certification body uploads the audit report to RSPO PalmTrace and requests a license for the member, which needs to be approved by the RSPO Secretariat. The validity period of the license is one year. Both the member and the auditor will receive a yearly reminder for the next audit.

Traders and distributors who are exempted from certification can find more information about how to request a license in the Traders and Distributor License Guidance. Application for a traders or distributors license has to be repeated annually.

Traceability System

The certified volume of mills and independent smallholder groups is the starting point for all sales under the four supply chain models. Certified members between the mill and the refineries who make use of the supply chain models need to register their sales and processing activities.

RSPO PalmTrace keeps track of the volumes, so they can only be sold once – either as physical or as RSPO Credits.

This simplified supply chain for CSPO and CSPK shows the different options for RSPO members.

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Which products are traced in RSPO PalmTrace?

Mills, traders, crushers, and refiners who use the supply chain model IP, SG or MB do not only register their sales, but also their processing activities. Conversions from crude oil into refined oil, and (double) fractions are done in the system. The available products in RSPO PalmTrace are shown in the product tree below. Whenever a member produces a derivative outside of this product tree, the traceability in RSPO PalmTrace ends and the volume needs to be traced. Upon tracing, a Tracing document is created as proof that the volume has gone through RSPO PalmTrace. This PDF contains traceability information such as the mills associated to the supply chain, and this information can be shared with clients.

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For the Book and Claim supply chain model, 6 different types of RSPO Credits are available:

Credits sold by mills Credits sold by crushers Credits sold by independent smallholders (IS)
CSPO CSPKO & CSPKE IS-CSPO, IS-CSPKO, IS-CSPKE

For credits traded on the market, information about the counterparty of the trade will be made available once the match is made. Buyers of RSPO Credits will also have access to information about the mill(s) / independent smallholder(s) where the credits originated from.

Fees

For certified oil palm products, a volume-based RSPO administration fee applies. This fee is invoiced once in the supply chain – for physical shipments to the first buyer from the mill and for RSPO credits to the credit buyer – and is partly for the RSPO and partly for UTZ’s traceability services. RSPO PalmTrace facilitates the invoicing of the RSPO administration fee.

Please find below an overview of the applicable fees.

PHYSICAL SALES

Invoiced to the first buyer from the mill (Shipping Announcements)

CSPO USD 1.45 / MT
CSPK USD 0.65 / MT

RSPO CREDITS

Invoiced to the credit buyer.

RSPO Credits sold by mills:

CSPO USD 1.45 / RSPO Credit

RSPO Credits sold by crushers:

CSPKO No fee
CSPKE USD 1.45 / RSPO Credit

RSPO Credits sold by independent smallholders (IS)

IS-CSPO USD 1.45 / RSPO Credit
IS-CSPKO USD 1.45 / RSPO Credit
IS-CSPKE USD 1.45 / RSPO Credit

System requirements & Inquiries

System Requirements

You will reach an optimal functioning of RSPO PalmTrace with the usage of the following applications:

  • Internet Explorer (for Windows) 6.5 - 8
  • Mozilla Firefox (for Windows) 4.x

Supported screen resolutions:

  • 1024 x 768 for smallholders
  • 1280 x 1024 for others

UTZ will, at all times, support browser versions which comprise at least ninety percent (90%) of the total browser usage in the marketplace.

Inquiries

For all inquiries regarding the use of RSPO PalmTrace, please contact our RSPO PalmTrace support team. You can reach us via

Phone: +31 20 820 8968

Email: palmoil.support@utz.org

Live Chat on palmtrace.rspo.org

Abbreviations

CSPO Certified Sustainable Palm Oil
CSPK Certified Sustainable Palm Kernel
CSPKO Certified Sustainable Palm Kernel Oil
CSPKE Certified Sustainable Palm Kernel Expeller
IS Independent Smallholders
IP Identity Preserved
SG Segregated
MB Mass Balance
BC Book and Claim