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NOTICE 9th Annual General Assembly of the Roundtable on Sustainable Palm Oil Members

Notice is hereby given that the 9th Annual General Assembly (GA9) of members of the Roundtable on Sustainable Palm (RSPO) will be held at the Resorts World Sentosa, Singapore on Thursday, 1 November 2012 at 1400 hours for the following purposes:

AGENDA

  1. Members’ roll call.
  2. Opening Address by the RSPO President, Dr Jan Kees Vis.
  3. Report presented by the RSPO President.
  4. To confirm the minutes of the last General Assembly (GA8) held on 8 March 2012

    please down minutes of the GA8 & Attendance List at - 

    http://www.rspo.org/file/GA8%20Minutes%20-%20FINAL.pdf;

    http://www.rspo.org/file/Ordinary%20Members%20Attendance%20and%20Proxy%20List%20(March%202012%20GA).pdf
  5. To receive and adopt the Report and Audited Accounts of the RSPO Treasurer.

    please down load Report and Audited Accounts at – http://www.rspo.org/file/Treasurer's%20report%202012.pdf http://www.rspo.org/file/Audited%20Financial%20Account%2030%20June%202012.pdf
  6. Resolution 6a – to confirm the appointment of PricewaterhouseCoopers as the auditors of the RSPO for the financial year ended 30June2013. (this will be by show of hands)

    Resolution 6b – Proposed amendments to Article 6.1 of the RSPO By-Laws and Article 9 of the RSPO Statutes regarding the composition of the Executive Board.

    please download resolution 6b at – http://www.rspo.org/file/Resolution%206b.pdf

    Resolution 6c – Proposal for RSPO to prioritize concrete steps to address the current low demand for CSPO and to accelerate uptake to ensure continued credibility and sustainability of the RSPO. please download resolution 6c at – http://www.rspo.org/file/Resolution%206c.pdf

    Resolution 6d – The application of and reporting against relevant Principles and Criteria across all member sectors 

    please download resolution 6d at – http://www.rspo.org/file/Resolution%206d.pdf

  7. To elect Executive Board Members for the following categories:

  8. Oil palm growers

    • SIAT Group is retiring and is not available for re-election.  New Britain Palm Oil (NBPOL) and Olam International Ltd (Olam) have been nominated as candidates. Elections among the Growers category will therefore be held and only members in this category are eligible to vote.

      Please download biodata of nominees http://www.rspo.org/file/Nomination%20for%20Executive%20Board%20Election.pdf
    • Felda is retiring and available for re-election. There will be no election and Felda will serve another term as no other nominations have been received.

  9. Processors and Traders

    • AarhusKarlshamn AB is retiring and available for re-election. There will be no election and AarhusKarlshamn AB will serve another term as no other nominations have been received.

  10. Consumer Goods Manufacturers

    • Kraftfoods is retiring and available for re-election. There will be no election and Kraftfoods will serve another term as no other nominations have been received.

  11. Retailers

    • Retailers Palm Oil Group is retiring and available for re-election. There will be no election and Retailers Palm Oil Group will serve another term as no other nominations have been received.

  12. Banks and Investors

    • Rabobank is retiring and available for re-election. There will be no election and Rabobank will serve another term as no other nominations have been received.

  13. Environmental and Conservation NGOs

    • WWF- International is retiring and available for re-election. There will be no election and WWF-International will serve another term as no other nominations have been received.

  14. Social NGOs

    • SawitWatch is retiring and available for re-election. There will be no election and SawitWatch will serve another term as no other nominations have been received.

  15. Any other business.

 

 

IMPORTANT NOTICE:

For all ordinary members who will not be attending the General Assembly, please appoint a proxy and duly complete the proxy form (please download at - http://www.rt10.rspo.org/c/ga9-proxy-registration/).

All proxy form must reach the Secretariat office in Kuala Lumpur either by fax (+603 2201 4053) or email (ga@rspo.org) by 1700 hour (GMT+8), 31 October 2012.

Proxy holders must be physically present at the General Assembly to exercise the vote.

 

 

 

Dr Jan Kees Vis

President

Roundtable on Sustainable Palm

10 October 2012