ANNOUNCEMENT ON RSPO 12TH GENERAL ASSEMBLY (GA12)

Dear Members of RSPO,

The Roundtable on Sustainable Palm Oil (RSPO) will hold its 12th General Assembly (GA12) of members on:

Date: 19 November 2015 (Thursday)

Time: 3:00 PM (GMT+8)

Venue: Shangri-La Hotel, Kuala Lumpur, Malaysia

In accordance with the RSPO Statutes 2014 (Article 9), RSPO Members are now invited to submit the following:

1.   Nominations (including self-nominations) of candidates for the RSPO Board of Governors. 

DOWNLOAD GA12 NOMINATION FORM

2.   Proposals/resolutions for the consideration and endorsement by the General Assembly.

DOWNLOAD GA12 RESOLUTION TEMPLATE

1.        NOMINATIONS (INCLUDING SELF-NOMINATIONS) OF CANDIDATES FOR THE RSPO BOARD OF GOVERNORS

The following positions in the Board of Governors are due for election:  

1.1     Ordinary Membership – Category: Growers

Malaysia

MPOA is retiring and available for re-election.

Indonesia

PT Agro Harapan Lestari is retiring and available for re-election.

1.2     Ordinary Membership – Category: Processors & Traders

IOI Loders Croklaan is retiring and available for re-election.

1.3     Ordinary Membership – Category: Consumer Goods Manufacturers

Unilever is retiring and available for re-election.

1.4     Ordinary Membership – Category: Retailers

Marks & Spencer is retiring and available for re-election.

1.5     Ordinary Membership – Category: Banks and Investors

HSBC is retiring and available for re-election.

1.6     Ordinary Membership – Category: Environmental NGOs

Conservation International is retiring and available for re-election.

1.7     Ordinary Membership – Category: Social NGOs

Oxfam Novib is retiring and available for re-election.

RSPO Ordinary Members are hereby invited to nominate themselves or any other candidate for the upcoming election of the RSPO Board of Governors (BoG) for the seats stated above. Only RSPO Ordinary Members are eligible as candidates for the BoG position to represent their respective membership category.

The BoG is responsible for the general management of the RPSO in collaboration with the RSPO Secretary General. The BoG will work together with the Secretariat staff to discuss the activities of the association and to guard quality and financial viability. Elected BoG members must prepare to dedicate required time and resources to the RSPO.

Nominations submitted must contain the following:

i.    Name of organization, membership category, membership number, name of nominee, designation in the organization and contact details.

ii.   Profile or bio data of nominee (maximum one A4 page).

Please send your nominations to the RSPO Secretariat either by email ([email protected]) or fax (+603 2302 1542).

All nominations must reach the RSPO Secretariat no later than 1700 hour (GMT+8), 9 October 2015 (Friday). Please note that a strict policy will be enforced, thus, late nominations WILL NOT be entertained.

2.        PROPOSALS/RESOLUTIONS FOR THE CONSIDERATION AND ENDORSEMENT BY THE GENERAL ASSEMBLY

In accordance with the RPSO Statutes 2014, this call also extends to proposals/resolutions for consideration by the General Assembly (GA). In order for the GA to meaningfully deliberate and decide on proposals/resolutions, these submissions must meet with the requirements stipulated to facilitate proper consideration of proposals within a fixed timeframe.

Proposals must contain the following:

i.    Title of proposal and sponsor / proponent (i.e. RSPO Member)

ii.   Summary / background of proposal (maximum one A4 page)

iii. Information and / or contact to obtain full details of proposal

DOWNLOAD GA12 RESOLUTION TEMPLATE

Guidance – the contents of the proposed resolution should not be in conflict with the RSPO Statutes 2014, Anti-Trust Principles or require changes to the Principles and Criteria (P&C). Resolutions should be worded in a manner that allows for a clear ‘For’ or ‘Against’ vote and should not contain multiple options.

Please send your proposal(s) to the RSPO Secretariat either by post, fax (+603 2302 1542) or email ([email protected]). All submission of the proposals must reach the RSPO Secretariat no later than 1700 hour (GMT+8), 9 October 2015 (Friday). Please note that a strict policy will be enforced, thus, late submissions WILL NOT be entertained.

3.        INFORMATION ON REGISTRATION OF ATTENDANCE OR ELECTRONIC VOTING (E-VOTING) FOR THE 12TH RSPO GENERAL ASSEMBLY (GA12)

We encourage all Ordinary Members to register your attendance for GA12.

Registration to attend GA12 and electronic voting (“e-voting”) will open on 23 October 2015 and made available online. We would also like to take this opportunity to remind you to kindly settle any outstanding membership fees before GA12.

A formal Notice of General Assembly along with the proxy form (for those who are unable to attend GA12 and not registering for e-voting) will be sent to members of RSPO at least 21 days before the GA.

Please note that the draft minutes of GA11 (20 November 2014) have been posted on the RSPO website. 

DOWNLOAD GA11 DRAFT MINUTES

For further information, kindly contact the RSPO Secretariat at +603 2302 1500 or email us at [email protected].

Thank you.

Darrel Webber

Secretary General

Roundtable on Sustainable Palm Oil

25 September 2015