ANNOUNCEMENT ON 8TH GENERAL ASSEMBLY (GA8) OF RSPO MEMBERS

ANNOUNCEMENT ON 8^TH GENERAL ASSEMBLY (GA8) OF RSPO MEMBERS

CALL FOR NOMINATIONS FOR EXECUTIVE BOARD ELECTIONS; CALL FOR RESOLUTIONS AND INVITATION TO REGISTER FOR THE 8TH RSPO GENERAL ASSEMBLY

www.ga8.rspo.org 

Dear Members of RSPO,

With regards to the reconvening of the 8^th General Assembly of Members of the Roundtable on Sustainable Palm Oil (RSPO) and the announcement circulated on January 12, 2012, the RSPO will hold its 8th General Assembly (GA8) of members on:

Date: Thursday, 8 March 2012

Time: 2.00 pm

Location: Crowne Plaza Mutiara Hotel, Kuala Lumpur, Malaysia

In accordance with the RSPO Statutes (article 11) and By-Laws (Articles 5.1, 5.2, 5.3 & 5.4), RSPO Members are now invited to submit:

1. Registration of attendance at 8th RSPO General Assembly
2. Nominations (including self-nominations) of candidates for the RSPO Executive Board
3. Proposals/resolutions for the consideration and endorsement by the General Assembly

The details and explanation are as below:

1.            REGISTRATION OF ATTENDANCE AT 8TH RSPO GENERAL ASSEMBLY:

We encourage all ordinary members to register your attendance for the GA8 as soon as possible. The registration can be submitted online at www.ga8.rspo.org

We would also like to take this opportunity to remind you to settle your membership fee before GA8.

A formal Notice of General Assembly along with the proxy form (for those who are unable to attend the GA8) will be sent to members of the RSPO at least 21 days before the GA8 (February 16, 2012).

2.            NOMINATIONS (INCLUDING SELF-NOMINATIONS) OF CANDIDATES FOR THE RSPO EXECUTIVE BOARD:

The following positions in the EB are due for election:

1.1         Ordinary Membership – Category: Growers

 I.          MPOA is retiring and is available for re-election.

II.          GAPKI has resigned from RSPO and the position for Indonesian producers is presently vacant.

1.2         Ordinary Membership – Category: Processors and Traders

 I.          IOI – Loders Croklaan is retiring and available for re-election.

1.3         Ordinary Membership – Category: Consumer Goods Manufacturers

 I.          Unilever is retiring and available for re-election.

1.4         Ordinary Membership – Category: Retailers

 I.          Carrefour is retiring and available for re-election.

1.5         Banks and Investors

 I.          HSBC is retiring and available for re-election.

1.6         Environment/Nature Conservation NGOs

 I.          Conservation International (CI) is retiring and available for re-election.

1.7         Social/Development NGOs

 I.          Oxfam is retiring and available for re-election.

RSPO Ordinary Members are hereby invited to nominate themselves or any other candidate for the upcoming election of the RSPO Executive Board (EB). Only RSPO Ordinary Members are eligible as candidates for the EB position representing their respective membership category.

The EB is responsible for the general management of the RSPO in collaboration with RSPO Secretary-General. The EB will work together with the Secretariat staff to discuss the activities of the association and to guard quality and financial viability. Elected EB members must be prepared to dedicate required time and resources to the RSPO.

Nominations submitted must contain the following:

1. Name of Organization, membership category, membership number, name of nominee, designation in the organization and contact details
2. Profile or bio-data of nominee (maximum one A4 page)

Please send your nomination to the RSPO Secretariat by email to [email protected] or fax (+603 2201 4053) or post. All nomination (s) must reach the RSPO Secretariat by no later than 5:00PM, Thursday, 9 February 2012 (Malaysian time). Please note that a strict policy will be enforced, thus, late nominations will NOT be entertained.

 3.            PROPOSALS/RESOLUTIONS FOR THE CONSIDERATION AND ENDORSEMENT OF THE GENERAL ASSEMBLY:

In accordance with the RSPO Statutes and By-Laws, this call also extends to proposals/resolutions for consideration by the General Assembly.  In order for the GA to meaningfully deliberate and decide on proposals/resolutions, these submissions must meet with the requirements stipulated to facilitate proper consideration of proposals within a fixed timeframe.

Proposal must contain the following:

1. Title of proposal and sponsor/proponent (i.e. RSPO member)
2. Summary/background of proposal (maximum one A4 page)
3. Information and/or contact for obtaining full details of proposal

Guidance – the contents of the proposed resolution should not be in conflict with the RSPO statutes and by-laws, anti-trust principles or require changes to the Principles and Criteria. Resolutions should be worded in a manner that allows for a clear For or Against vote and should not contain multiple options.

Please send your proposal to the RSPO Secretariat by email to [email protected] or fax (+603 2201 4053) or post. All submission of proposals must reach the RSPO Secretariat by no later than 5:00PM, Thursday, 9 February 2012 (Malaysian time). Please note that a strict policy will be enforced, thus, late submissions will NOT be entertained.

Please also note that the draft Minutes of GA7 has been posted on the RSPO website at https://rspo.org/page/543

For more information, please contact the Secretariat at +603 2302 1500 or email [email protected]

Thank you.

Best regards,

Darrel Webber

Secretary General

RSPO Secretariat