NOTICE - 8th General Assembly of the Roundtable on Sustainable Palm Oil Members

Posted on 17 February 2012
 

NOTICE - 8th Annual General Assembly of the Roundtable on Sustainable Palm Oil Members

NOTICE is hereby given that the 8th Annual General Assembly (GA8) of members of the Roundtable on Sustainable Palm Oil (RSPO) will be held at the Crown Plaza Mutiara Hotel Kuala Lumpur, Malaysia on Thursday, 8 March 2012 at 1400hrs for the following purposes:

AGENDA

No

Item

 1.

Members’ roll call

 2.

Opening address by the RSPO President, Mr. Jan Kees Vis

3.

To receive the Report of the RSPO President

 4.

To confirm the minutes of the last General Assembly (GA7) held on 11 November 2010

(Please download minutes of GA7 at

 http://www.rspo.org/sites/default/files/GA7 Minutes - draft.pdf)

 5.

To receive and adopt the Report and Audited Accounts of the RSPO Treasurer.

(Please download Report and Audited Accounts at

http://www.rspo.org/sites/default/files/GA8 - Treasurer's Report.pdf,

http://www.rspo.org/sites/default/files/GA8 - Financial Report.pdf) 

6a.

Resolution 6a

Appointment of  Auditors

  • To confirm the appointment of PricewaterhouseCoopers as the auditors of the RSPO for the financial year ending 30 June 2012

6b.

Resolution 6b

NEW VISION AND MISSION STATEMENTS FOR THE ROUNDTABLE ON SUSTAINABLE PALM OIL

(Please download resolution 6b at

http://www.rspo.org/sites/default/files/Resolution 6b - New Vision and Mission.pdf)

6c.

Resolution 6c

RESOLUTION TO AMEND STATUTES ON ITEMS RELATED TO THE RSPO GENERAL ASSEMBLY AND EXTRAORDINARY GENERAL ASSEMBLY

(Please download resolution 6c at

http://www.rspo.org/sites/default/files/Resolution 6c - To Amend items in the Statutes related to GA and E-GA.pdf)

6d.

Resolution 6d

PROPOSED RESOLUTION TO AMEND STATUTES ON ITEMS RELATED TO THE RSPO GENERAL ASSEMBLY (TITLE-1)

(Please download resolution 6d at

http://www.rspo.org/sites/default/files/Resolution 6d - To Amend item in the Statutes related to GA-Title 1.pdf)

6e.

Resolution 6e

PROPOSED RESOLUTION TO AMEND STATUTES ON ITEMS RELATED TO THE RSPO GENERAL ASSEMBLY (TITLE-2)

**Even if you voted ‘against’ for resolution 6d, please indicate your choice of option 1 or 2 in the case resolution 6d gets voted in at the General Assembly

(Please download resolution 6e at

http://www.rspo.org/sites/default/files/Resolution 6e - To amend Statutes on item related to GA-Title 2.pdf)

6f.

Resolution 6f

PROTECTING MULTISTAKEHOLDER REPRESENTATION AT THE GENERAL ASSEMBLY

(Please download resolution 6f at

http://www.rspo.org/sites/default/files/Resolution 6f - Protecting Multistakeholder Representation in the GA.pdf)

6g.

Resolution 6g

DIRECT VOTING FOR THE PRESIDENT OF RSPO BY THE MEMBERSHIP & LIMITATION TO MAXIMUM OF TWO TERMS OF PRESIDENCY

(Please download resolution 6g at

http://www.rspo.org/sites/default/files/Resolution 6g - Direct Voting for the President of RSPO.pdf)

6h.

Resolution 6h

ENHANCING THE INSTITUTIONAL GOVERNANCE OF RSPO

(Please download resolution 6h at

http://www.rspo.org/sites/default/files/Resolution 6h - Enhancing the institutional governance of RSPO.pdf)

6i.

Resolution 6i

PROTECTING MULTISTAKEHOLDER DECISION-MAKING IN RSPO

(Please download resolution 6i at

http://www.rspo.org/sites/default/files/Resolution 6i - Protecting Multistakeholder Decision-Making in RSPO.pdf)

6j.

Resolution 6j

*MORATORIUM ON RSPO CERTIFICATION

(Please download resolution 6j at

http://www.rspo.org/sites/default/files/Resolution 6j - Moratorium on RSPO Certification.pdf)

6k.

Resolution 6k

*NO RSPO SUPPORT FOR OFFSET-MECHANISMS

(Please download resolution 6k at

http://www.rspo.org/sites/default/files/Resolution 6k - No Support ofr offset-mechanism.pdf)

6l.

Resolution 6l

CREATION OF NEW CATEGORY OF ORDINARY MEMBERSHIP FOR ‘TRANSNATIONAL COMPANIES AND ORGANISATIONS’

(Please download resolution 6l at

http://www.rspo.org/sites/default/files/Resolution 6l - Creation of New Category of OM-TNC.pdf)

6m.

Resolution 6m

REQUEST FOR ALL RSPO ORDINARY MEMBERS TO SUBMIT TIME BOUND PLANS

(Please download resolution 6m at

http://www.rspo.org/sites/default/files/Resolution 6m - Request for OM to submit TBP.pdf)

6n.

Resolution 6n

*ELIMINATION IN THE USE OF PARAQUAT AND ADOPTION OF INTEGRATED WEED MANAGEMENT

(Please download resolution 6n at

http://www.rspo.org/sites/default/files/Resolution 6n - Elimination in the Use of Paraquat.pdf)

 To elect Executive Board Members for the following categories:

7.

Oil palm growers

  • MPOA is retiring and available for re-election. There will be no election and MPOA will serve another term until the 10th general assembly as no other nominations have been received.
  • GAPKI has resigned from being a member of the RSPO. Edi Suhardi representing a caucus of RSPO Indonesian growers is the only candidate to take up the seat. Therefore no election will take place.

8.

Palm Oil Processors and Traders

  • IOI Group is retiring and available for re-election. There will be no election and IOI Group will serve another term until the 10th General Assembly as no other nominations have been received.

9.

Consumer goods manufacturers

  • Unilever is retiring and available for re-election. There will be no election and Unilever will serve another term until the 10th general assembly as no other nominations have been received.

10.

Retailers

  • Carrefour is retiring and available for re-election. There will be no election and Carrefour will serve another term until the 10th General Assembly as no other nominations have been received.

11.

Banks and Investors

  • HSBC is retiring and available for re-election. There will be no election and HSBC will serve another term until the 10th General Assembly as no other nominations have been received. 

12.

Environmental and Conservation NGOs

  • Conservation International (CI) is retiring and available for re-election. 
  • Indonesian Sustainable Palm Oil Foundation (ISPO) and Borneo Rhino Alliance (BORA) have been nominated as candidates 
  • Elections among the Environmental and Conservation NGOs category will therefore be held. Only members in this membership category are eligible to vote. 

(Please download biodata of candidates at

http://www.rspo.org/sites/default/files/EB Nominee- ISPO.pdf

http://www.rspo.org/sites/default/files/EB Nominee - BORA.pdf)

13.

Social NGOs

  • Oxfam International is retiring and available for re-election. There will be no election and Oxfam International will serve another term until the 10th General Assembly as no other nominations have been received. 

14.

Any other business

Important Note:

For all ordinary members who will not be attending the General Assembly, please appoint a proxy and duly complete the proxy form (please download at http://ga8.rspo.org/c/proxy-form/) All proxy forms must reach the Secretariat Office in Kuala Lumpur either by fax (+603-23021500) or email (ga8@rspo.org) by 0900 hour Malaysia standard time, 8 March 2012. Proxy holders must be physically present at the General Assembly to exercise the vote.

 

Dr. Jan Kees Vis

President

Roundtable On Sustainable Palm Oil

8th General Assembly of the Roundtable on Sustainable Palm Oil Members.pdf
GA8 PROXY FORM.doc
Draft Minutes - Roundtable on Sustainable Palm Oil 7th General Assembly (GA7).pdf
The Roundtable on Sustainable Palm Oil - Financial Statements.pdf
RSPO Treasurer's Report.pdf
Resolution 6b - New Vision and Mission Statements for The Roundtable on Sustainable Palm Oil.pdf
Resolution 6c - To Amend Statutes on items related to the RSPO GA and E-GA.pdf
Resolution 6d -Proposed Resolution To Amend Statutes on items related to the RSPO GA-Title 1.pdf
Resolution 6e - Proposed Resolution To Amend Statutes on items related to the RSPO GA-Title 2.pdf
Resolution 6f - Protecting Multistakeholder Representation in the GA.pdf
Resolution 6g - Direct Voting for the President of RSPO.pdf
Resolution 6h - Enhancing the institutional governance of RSPO.pdf
Resolution 6i - Protecting Multistakeholder Decision-Making in RSPO.pdf
Resolution 6j - Moratorium on RSPO Certification.pdf
Resolution 6k - No RSPO Support for offset-mechanism.pdf
Resolution 6l - Creation of New Category of OM-TNC.pdf
Resolution 6m - Request for all RSPO Ordinary Members to submit Time Bound Plans.pdf
Resolution 6n - Elimination in the Use of Paraquat and Adoption of Integrated Weed Management.pdf
EB Nominee- ISPO.pdf
EB Nominee - BORA.pdf



«  Back